Contract Servicing
We keep the ledger so nobody has to argue about it.
Since 1981 we’ve serviced seller-financed contracts of every kind: payments collected, balances current, both parties informed, and the paperwork where it belongs.
Any contract with regular payments
Most of our accounts are seller-financed real estate — contracts for deed and notes secured by trust deeds — but the service is the same for personal loans, business loans, car loans, equipment contracts, leases, and rentals. If money changes hands on a schedule and both sides want the record kept straight, we can service it.
What’s included
- Payment collection
Payors can pay at our office, by mail, online, or with automatic withdrawal. Each payment is credited on the date it arrives.
- Monthly statements to both parties
Buyer and seller each receive a statement showing the payment, how it was applied, and the current balance. Both sides always see the same numbers.
- Late notices and late fees
We automatically send out a late notice and assess a late fee if an account becomes delinquent.
- Tax and insurance reserves
Where the contract calls for it, we collect monthly reserves for property tax and insurance along with the payment, and disburse them when the bills come due.
- Year-end IRS reporting
Each January we prepare and file the required year-end IRS reporting information (1098/1099INT) and send out proper documentation to the payor and payee.
- Document custody
Deeds, releases, and signed originals are held safely until the contract pays off — then released exactly as the contract directs.
Why not just handle it between yourselves?
Plenty of people try. Then the buyer’s records and the seller’s records drift apart, a payment gets missed or misremembered, and a workable arrangement turns into a dispute neither side wanted.
A neutral servicer removes the whole category of problem. The ledger is kept by someone with no stake in the outcome, both parties get the same statement, and if the contract is ever questioned — in a refinance, a sale, or a courtroom — there’s a record of every dollar.
Ready to set up an account?
Setup is a short form and a copy of your contract. See how it works, or check the fee schedule — there are no surprises in it.